- Collecting Tips
- Tip Splitting
- Service Charges
- Record Keeping
- Employer Reporting
- Allocated Tips
Anyone who collects gratuities must include them in their taxable income. This requirement applies to restaurant servers, rideshare drivers, beauticians, concierges, porters, baristas, and delivery people.
Gratuities, or ‘tips’ are amounts freely given by a customer to a person providing a service. They are generally given as cash, but also include tips made on a credit or debit card or as part of a tip-sharing arrangement. Tips can also be in the form of non-traditional gifts such as tickets to events, wine, and other items of value. If you receive $20 or more in tips in any month, you should report all of your tips to your employer. However, there are a few exceptions:
- Tip-splitting – Tips you give to others under a tip-splitting arrangement are not subject to the reporting requirement. You should only report the net gratuities you receive to your employer.
- Service (cover) charges – These are charges arbitrarily added by the business establishment (employer). For example, a specific percentage of the bill for parties exceeding a certain number. These are excluded from the tip-reporting requirements. If your employer collects service charges from customers, your share of these charges as determined by your employer, is taxable to you and should already be included as part of your wages.
Keep a running daily log of tip income – It is good practice to keep a daily log of your tips, as gratuities are often audited. The IRS provides a log in Publication 1244 that includes the Employee’s Daily Record of Tips and the Report to Employer for recording your tip income.
Report tips to your employer – If you receive $20 or more in tips in any month, you should report all of your tips to your employer. Your employer is required to withhold federal income, Social Security, and Medicare taxes. State taxes may have to be withheld as well. If the tips received are less than $20 in any month, they are still taxable, although they do not need to be reported to your employer. Gratuities should always be reported on your tax return, and are subject to income, Medicare, and Social Security taxes.
Employer allocation of tips – If you work for a large restaurant, you may find tips you didn’t know about on your W-2 form. Restaurants with a large serving staff report a total called “allocated tips” to the IRS. Here is what allocated tips are all about:
Tip allocation applies to “large food and beverage establishments” (i.e., food service businesses where tipping is customary and that have 10 or more employees). These establishments must allocate a portion of their gross receipts as tip income to employees who “underreport,” which happens if an employee reports tips that are less than 8% of that employee’s share of the employer’s gross sales. The employer must allocate the difference between what the employee reported and the 8% amount to those underreported employees.
If this situation applies to you, the allocation amount will be noted in a separate box on your W-2, and these allocated tips won’t be included in the total wages shown on your W-2 form. You will need to report the allocated tip amount as additional income on your tax return unless you have adequate records to show that the amount is incorrect. The IRS frequently issues inquiries if the taxpayer’s W-2 shows an allocation of tips and a lesser amount is reported on his or her tax return.
Self-Employed Individuals – If you are self-employed, you don’t have an employer to report tips to, and you simply include the tips you received in your self-employed income on your tax return for the year when you received the tips.
Because they are usually paid in cash, tips are a frequent audit item. If you are receiving tips and have any questions about their taxability, please contact us.